Any dispute concerning the interpretation of the terms, exceptions or conditions of the Rental Agreement shall be resolved in accordance with the jurisdiction of the territory in which the Rental Agreement was issued
1. In these terms and conditions: ‘We’ are the company referred to as the lessor in the Rental Agreement, and ‘You’ are either the company or person referred to as the hirer in the Rental Agreement. ‘Vehicle’ means the vehicle detailed in the Rental Agreement. ‘Rental Agreement’ means the Rental Agreement signed by you which incorporates these Terms and Conditions and is subject to the terms of the insurance policy.
(a) You shall be bound by the following terms and conditions which will Incorporate the details in the Rental Agreement.
(b) All current tariffs, rates and insurance policies referred to in the Rental Agreement and herein may be inspected at our offices.
(c) Unless agreed in writing prior to your hire commencing, the following mileage allowances will apply: 250 miles per day up to a maximum of 700 miles in 7 days. Hires exceeding 7 days will be subject to a mileage restriction of 100 miles per day for every day that exceeds the 7th day of rental. The maximum mileage for any hire of 28 days is 2800 with 100 miles allowed per day thereafter. Any hire that exceeds the above mileage restrictions will be subject to a mileage charge of 10 pence per mile plus VAT.
2. If you have indicated in the Rental Agreement that you want us to provide insurance cover for the Vehicle and/or Additional Insurance then the following terms will apply:
(a) The Rental Agreement is subject to and includes all the terms of our insurance policies.
(b) The Vehicle may only be driven by the following people: you personally – the person who signed the Rental Agreement on your behalf if you are a company -any additional driver authorised by us if that person has completed an insurance proposal form and we have accepted it.
(c) Our insurance will not give you complete cover. The amount for which you are not covered is called the Excess. You may be able to reduce that by paying an additional charge, the Rental Agreement shows whether you have accepted or refused the option (if available) to pay the additional charge, and the Excess for which you are not covered.
(d) You may also have the ability to take out additional insurance, this will be indicated in the Rental Agreement showing the further charges incurred.
(e) If you or anyone on your behalf deliberately causes damage to or loss of the Vehicle, then you will have to pay the cost of repair or replacement of the Vehicle, even though it was insured at the time.
(f) Windscreen/glass damage will fall under the same excess as that at section 3(c)
3. If you have indicated in the Rental Agreement that you want to provide your own insurance for the Vehicle then the following terms will apply:-
(a) It is your responsibility to insure the vehicle from the moment you take it until the time that it is returned to us. You must insure it to its full value, against loss or damage (including windscreen damage) by accident, fire, or theft, under a comprehensive insurance policy with a reputable insurance company. You must supply us with full details whenever we ask for them, and you must tell the insurance company to note our interest in the policy.
(b) You hereby authorise your insurer to communicate directly with us and give us any information we require. You also authorise us to take over any claim which you may have which relates to the Vehicle, and to negotiate and settle that directly with your insurer.
(c) You must not use or permit the Vehicle to be used in breach of the insurance policy. If any money is paid out under the policy which relates to the Vehicle, then you must ensure that the money is paid direct to us.
(d) If you do not insure the Vehicle comprehensively, and we suffer loss as a result, you must compensate us for that loss.
(e) If for any reason the amount which we receive from the insurance company is less than the loss that we suffer you must pay us the difference.
(f) Any loss of use of the vehicle while it is being repaired until it is available to rent or until full and final settlement for the vehicle loss is received. Loss of use charges will be charged at your current day rate.
4. Any person signing this agreement on behalf of a company must be authorised to do so, and if not so authorised will be personally liable to pay all sums due under this agreement to the extent that the company fails to pay them.
5. The maximum period for which you are allowed to keep the vehicle under the Rental Agreement is from the ‘Date Out’ until the date ‘Due in’ referred to in the Rental Agreement However:
(a) We are entitled to terminate this agreement if you break any of its terms, and you must then return the Vehicle immediately.
(b) We are entitled to call for the return of the Vehicle earlier than the date ‘Due In’ shown on the Rental Agreement, even if you have not broken any of the terms of the Rental Agreement, but we must then provide you with a comparable vehicle.
(c) In any event, the maximum period for which you can hire the vehicle on this agreement is 28 days. Periods exceeding this term will generate a new agreement that is subject to the same Terms and Conditions as this signed agreement. By signing the original agreement, you agree to the terms and conditions of any subsequent agreements relating to this rental due to the hire being extended
(d). If you keep the vehicle beyond the date and time ‘Due In’ (or after we have required its return, as above) then, in addition to any claim for compensation which we may bring, you will also have to pay charges in accordance with our current tariff which may from time to time be in force
6. We are not liable to you for any loss of or damage to any property which is carried in the Vehicle, we do not accept responsibility for any property which you leave in the vehicle when you return it, unless we have been negligent. If any third party brings a claim against us for property which is carried or left in the Vehicle, you must indemnify us for that claim.
7. The vehicle must not be
(a) taken outside England, Wales, Scotland, Northern Ireland, or any British Isle on which the hiring commenced, without our prior written permission.
(b) used other than on a public highway or a suitably paved area which is designed to carry motor vehicles.
(c) used to propel or tow any other vehicle or trailer, unless it is equipped for the purpose, and we have given our permission.
(d) used to carry passengers for hire or reward or for any driving tuition, unless you obtain our prior written permission, and you must provide your own insurance under clause 3.
(e) used for any unlawful purpose, or for racing, pace making, competitions or speed testing, nor must it be used in any unlawful manner.
(f) used in such a manner that it is overloaded (whether in total or in respect of any axle or any other part) or is carrying more passengers or goods than it was designed to carry or may lawfully carry.
(g) used in such a way as to make the insurance on the Vehicle invalid.
(h) used in breach of the Road Traffic legislation or the Construction and Use Regulations.
(i) used by any person who is not licensed and insured for it,
(j) used by any person who is under the influence of alcohol or drugs.
(k) used in the event of any mechanical, electrical, or structural failure or damage, if further damage would be caused as a result.
(l) altered or added to in any way whatsoever.
8. You are not allowed to carry out any repairs (or let anyone else do so) if the cost of those repairs is more than £25 unless you get our written permission first. If we do authorise any repairs, then we will refund the cost to you if you produce a VAT receipt and whatever parts you have replaced.
9. If you break any of the terms of the Rental Agreement, we are entitled to treat the Rental Agreement as terminated and to repossess the vehicle. You hereby authorise us to enter on your property to do so if necessary.
10.You are liable for certain charges as if you were the owner of the Vehicle. Those charges are:
(a) Any fixed penalty offence committed in respect of that Vehicle under Part III of the Road Traffic Offenders Act 1988 or the Road Traffic Act 1991, as amended, replaced or extended by any subsequent legislation or orders and any such offence committed under the equivalent legislation applicable to Scotland, Northern Ireland or any British Isle upon which the Vehicle is being used.
(b) Any excess charge which may be incurred in respect of that Vehicle in pursuance of an order under section 45 and 46 of the Road Traffic Regulation Act 1984, or the Road Traffic Act 1991 as amended, replaced or extended by any subsequent legislation or orders and under the equivalent legislation applicable to Scotland, Northern Ireland or other British Isle.
(c) Any financial penalty or charge which may be demanded by a third party as a result of the Vehicle having been parked or left upon land which is not a public road.
(d) Any congestion, toll, weight/vehicle type restriction or ULEZ related penalty charge or any other fine/charge that is payable whilst the vehicle is in your control and ownership.
(e) An administration charge to the lessor of £18 for handling any fixed penalty notice, congestion charge, parking charge and speeding offence(s)
11. You must:
(a) pay the hiring charges published in our current tariff unless different charges have been agreed between us in writing.
(b) pay for all fuel and any refuelling charge.
(c) pay for any accessories, wheels, tyres, tools, or equipment which are lost, stolen or damaged.
(d) pay our costs of recovering the vehicle if you fail to return it to us as required by (j) below.
(e) pay any penalties, fines and court costs incurred in the use of the Vehicle before it is returned to us.
(f) safeguard our interests in the event of any accident involving the vehicle, by obtaining the names and addresses of all relevant drivers and witnesses. Record details
Including registration numbers of any other vehicles involved and where able take photographs and video footage. Any vehicle left must be secured. You must also notify us as soon as practicable but no later than 24hrs of the accident. You must also notify the police if applicable and as per the Road Traffic Act 1988.
(g) You must complete and return a claim form within 48 hours of the accident, failure to do so will result in a £300 plus VAT admin charge and place you in breach of our terms and conditions.
(h) ensure that the correct tyre pressures, engine oil level, battery fluid level, screen wash level, Ad-Blue level, coolant level and automatic transmission oil level (where fitted) are maintained throughout the period of hire.
(i) ensure that the vehicle is always locked when unattended and take all reasonable steps to prevent loss of or damage to the Vehicle, or its tyres, tools, accessories, equipment, or contents.
(j) inform us immediately if the Vehicle is damaged, lost or stolen, or develops any fault or requires any servicing, and allow us to carry out essential repairs or servicing.
(k) return the vehicle (together with all its accessories, tyres, tools, and equipment) to our representative at the place where it was hired (unless a different place is specified in the Rental Agreement) during our business hours, at or before the date ‘Due In’ shown on the Rental Agreement or earlier if we require it. The Vehicle must, when you return it, be in the same condition as when you hired it (fair wear and tear excepted) and must be clean and tidy (normal traffic grime excepted). Personal items left in vehicles on return will be retained for a maximum of 7 days at which point we reserve the right to dispose of the uncollected items,
12. In the event of a vehicle breakdown we will provide AA or RAC breakdown assistance to attend the vehicle.
(a) If the vehicle cannot be fixed at the roadside, then the breakdown provider will recover to a single UK destination or a main dealer repairer.
(b) A replacement vehicle will not be provided by us outside of our published office hours, and a replacement vehicle within office hours is not guaranteed, however we will endeavor to provide one where it is reasonable and practicable to do so.
(c) We are not liable for any costs incurred by the hirer or any third party that arise from the vehicle breakdown.
Motor Insurers and their agents share information to prevent fraudulent claims and to assess whether insurance cover can be offered. In dealing with the proposal, registers may be searched. In the event of a claim, the information supplied on this form and the claim form may be put on the register and made available to others. Insurers and their agents reserve the right to confirm licence details with the DVLA.
